Office Administrator

Open Date: 11/01/2022

Job Overview

The position of Office Administrator will report to the Vice President of Human Resources for the Greater Phoenix Economic Council. Primary responsibility will be to support the Operations team and the overall operational needs of the organization. The ideal candidate for this position will be a well-rounded utility player, adapting to a fast-paced environment with continually changing needs and requirements, and is continually curious and eager to learn. Preferably the candidate will have experience and expertise in several of the areas listed below.

Principal Duties and Responsibilities Experience and Resource Management

  • Regularly conduct professional interaction and provide positive experience for all GPEC visitors and staff
  • Ensure all prospect, board members, investor and guest needs and requirements are met in a timely manner upon request
  • Become familiar with GPEC investors and frequent guests
  • Process incoming mail, and distribute correspondence to appropriate staff
  • Coordinate FedEx, UPS and courier deliveries and receipts

Facilities Management and Oversight

  • Work with building management company on office related issues and repair needed
  • Assess and make recommendations for office improvements
  • Manage work related to office improvements

Technology Management

    • Provide ongoing IT oversight and support the relationship of a third-party IT management company
    • Communicate IT related issues and upgrades to staff
    • Provide administrative support and oversight of all other technology related equipment (such as AV and phone system) including training and user support

Human Resources Support

  • Support employee enrichment and professional development programs

Event Planning Support

  • Provide support to all aspects of event planning for the organization as needed
  • Ability to delegate event planning tasks to other staff members where necessary
  • Support internal meeting requests that involve external guests, and provide meeting support as necessary including, but not limited to greeting, food orders and meeting accommodations (i.e., setup/teardown, A/V, building security, etc.)

Accounting and Administrative Support

  • Strengthen and maintain relationships with appropriate vendors
  • Understand the finance and accounting responsibilities
  • Support accounts receivable and accounts payable processes
  • Provide audit prep support
  • Understand and support the expense reporting process and travel expense policies

Requirements, Qualifications and Desired Traits

  • Excellent organizational and communication skills
  • Ability to work independently on assigned tasks as well as to accept direction on given assignments
  • ┬áBeing pro-active, flexible, intuitive, and versatile with project work
  • Salesforce or equivalent CRM system experience preferred
  • Accounting and expense software experience preferred
  • Proficient in Microsoft Office 365 Programs such as SharePoint, OneDrive, OneNote, Word, Excel, PowerPoint, Outlook, or equivalent programs
  • Event support experience preferred
  • Able to excel in a fast-paced team-oriented environment
Application Information

Salary range is dependent on experience & offers a full range of benefits. Qualified candidates should respond by sending a cover letter and resume via email to jobs@gpec.org. NO PHONE CALLS PLEASE

About the Greater Phoenix Economic Council

The Greater Phoenix Economic Council (GPEC), named the top economic development organization (EDO) globally in 2021 by the International Economic Development Council, works to attract and grow quality businesses and advocate for the competitiveness of Greater Phoenix. A data-driven regional EDO, GPEC works with 22 member communities, Maricopa County and more than 190 private investors to accomplish its mission and serve as a strategic partner to companies across the world as they expand or relocate to Greater Phoenix. Over the past 33 years, GPEC has fueled the regional economy by helping 950 companies, creating nearly 174,000 jobs and $36 billion in capital investment. Greater Phoenix is in a relentless pursuit of innovative and entrepreneurial- focused companies looking to thrive and scale in a vibrant, dynamic region. There is an undeniable spirit about Greater Phoenix; one rooted in strength, collaboration and resilience. Greater Phoenix is Greater Together. For more information about GPEC and how we can assist your businesses, visit www.gpec.org.

GPEC Values
  • We are an inclusive, diverse family
  • We lead from the front
  • We are change agents
  • We promote intellectual curiosity
  • We remain on the edge
  • We are agile and adapt to change
  • We are tenacious
  • We are committed to selfless service

GPEC is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, sex, sexual orientation, gender identity or expression, national, social or ethnic origin, age, genetic information, disability, or veteran status.